We handle your admin: emails, invoices and paperwork.
We run the boring admin for owner-run businesses, so you get your evenings back.
Works with Gmail, WhatsApp, Xero, Google Sheets, Telegram, Stripe, Outlook, Google Calendar, QuickBooks, Google Drive, Shopify, Notion, Excel, Dropbox, Calendly and WooCommerce.
What it takes off you
Three automations that fit almost every business.
An inbox that sorts itself.
Routine replies drafted in your tone, for your OK.
Inbox autopilot
Waiting for your OK
To orders@example.com
Re: Copy of invoice 1042
Hi, here is a copy of invoice 1042 from Example Bakery. It was due on 3 October. Thank you!
Moved to the Check folder
Urgent: new bank details for invoice 1043
accounts@examp1e.com looks like a supplier you know, but the address is not theirs.
Unpaid invoices, chased for you.
Reminders go out on your schedule, polite then firm.
Money chaser
Invoice 1043, Example Café
- Paid in full18 Oct
In Monday's briefing under Paid.
Receipts in, spreadsheet rows out.
Receipts and invoices, typed into your sheet.
Paper to data
Receipt to sheet
EXAMPLE SUPPLIES LTD
02 Oct 2026
Printer paper x486.40
TOTAL€86.40
Added to October's pack for your accountant.
What it costs
A setup fee, then a monthly from the day it goes live.
€149a month€390 to set up
- One of
- Emails
- Invoices
- Paperwork
- Monday briefing
Starter
One job off your hands.
Pick one:
Routine replies drafted in your tone, for your OK.
- The Monday briefing
OfficeRecommended
€299a month€890 to set up
- Emails
- Invoices
- Paperwork
- Monday briefing
Office
RecommendedInbox, money and paperwork, all three.
- Inbox autopilot
- Money chaser
- Paper to data
- The Monday briefing
€549a month€1,690 to set up
- Everything in Office
- 2 add-ons
- Monthly call
Back office
Office, plus two more jobs.
- Everything in Office
- 2 add-ons, your pick:Enquiry to quoteBookings and remindersReviews and follow-upsSupplier ordersStaff admin
- A monthly review call
PilotFor the first 5 clients only
A 30-day pilot for €149
- One starter automation for 30 days
- Everything starts on Ask me first, so nothing goes out without your OK
- If you stay, the setup fee is waived.
In return, you sign on day one that we may publish your numbers, named or anonymous as you choose, and you see the write-up before it goes out.
€539 Starter's usual first month (€390 setup and €149)
€149for 30 days
No VAT is added: OwnerDeck isn't VAT-registered.
How it works
Three steps, at your pace.
Free Admin Audit
20 minutes, then a plan the next day.
ExampleAn example week
- Answering emails4 h
- Chasing payments2 h
- Typing up receipts2 h
7 of 8 h could run on autopilotAsk me first
It prepares, you approve.
ExampleReply ready for Example Bakery
Your order is ready for Friday. See you then!
Nothing goes out without this.Autopilot
Switch it on when ready.
AutopilotOff until you say so.
You stay in control
You change settings, never the workflows. Try them.
Mode
Set for each automation.
- Inbox autopilot
- Money chaser
- Paper to data
Money chaser: It goes ahead, and asks when unsure.
- Inbox autopilot
Change by message
Text a change, get a confirmation.
Text me any change.
Pause reminders till Monday.
Pause reminders till Monday.House rules
Plain rules it always follows.
- Never promise a delivery date.
- Don't chase regular customers before the 14th.
Templates and tone
Your words, your language.
Hi! Your order is ready. See you soon!
Schedule
Working hours, holidays, reminder timing.
Questions
- No. Your email, your invoicing tool and your Drive stay yours and stay in your name. We are given access to run the automations, and you keep ownership of every account.
- Everything starts on Ask me first, so nothing goes out without your OK until you choose otherwise. Anything it is unsure about comes to you even on Autopilot, it never deletes anything, and every action is logged.
- It gives every email a second look, after your email provider's own spam filter. Anything that looks like phishing or a scam goes to a separate folder for you to check: a sender pretending to be someone you know, an urgent request for money, new bank details on an invoice. It flags, you decide, and nothing is deleted. It is a second look, not a promise that every scam is caught, so before paying anyone new bank details, call them on a number you already have.
- It is handled under a short data processing agreement you sign before anything runs, as GDPR requires. It stays in your own accounts, and the automations never delete anything there. The terms list every service that touches it, and 30 days after you leave, everything we hold about your business is deleted.
- Nothing. One month's notice, and you get your data, your settings and a copy of your workflow files to run yourself, free.
See where your week goes
20 free minutes, and a one-page plan the next day. If it would not save at least twice what it costs, we tell you not to buy it.